Dedicated Executive & Operational Virtual Assistants.
Free up 20 to 30 executive hours every single week. We place college-educated, native-level English virtual assistants dedicated 100% to your firm. From zero-inbox triage and calendar scheduling to customer inquiries, CRM hygiene, and specialized operational workflows.
What Does an Elite Virtual Assistant Do For You?
A Lefyx VA is not a generic freelance helper. They are an embedded operational partner who takes over high-friction repetitive tasks so you can focus entirely on high-leverage revenue growth.
Executive Inbox & Email Triage
Achieve Inbox Zero daily. Your VA monitors, labels, filters spam, drafts routine responses, and flags high-priority VIP communications directly for your attention.
- Daily Inbox Zero execution
- Drafting polite, executive replies
- Newsletter & spam unsubscriptions
Calendar & Meeting Coordination
Never double-book or deal with back-and-forth scheduling again. Coordinates multi-attendee meetings across EST, CST, MST, and PST with clear calendar buffers.
- Google Calendar / Outlook sync
- Calendly & Zoom link integration
- Meeting agendas & pre-call briefs
Customer Inquiries & Desk Support
Manages shared company mailboxes (support@, info@, sales@). Responds to prospective clients, answers FAQs, updates CRM records, and schedules calls.
- Shared mailbox triage & replies
- Web chat & ticket ticket tagging
- Client onboarding checklist follow-ups
CRM Hygiene & Data Entry
Keeps your database pristine. Enters new customer contacts, eliminates duplicate records, enriches lead fields, and maintains clean pipelines in HubSpot, Salesforce, or Podio.
- Contact deduplication & formatting
- Google Sheets & Excel tracking
- Automated Zapier pipeline updates
Research & Document Preparation
Conducts competitive benchmarking, finds contact details for prospective partnerships, formats Google Slides presentations, and generates clean client invoices.
- Web & prospect data verification
- Slide deck formatting & proofreading
- Invoice drafting & receipt filing
Specialized Industry Modules
Need specialized ops? Our VAs are trained in Real Estate Transaction Coordination, Comps & Skip Tracing, or E-Commerce inventory tracking and supplier emails.
- Title & escrow document coordination
- MLS / PropStream comps extraction
- E-commerce order & tracking support
See How Your Lefyx VA Executes Daily Workflows
Toggle between live operational scenarios to inspect the exact input, execution protocol, and delivered output.
Executive Morning Routine & Inbox Triage
142 unread emails accumulated overnight: vendor invoices, partnership pitches, calendar meeting requests, and marketing spam.
VA applies 4-tier labeling: Urgent/VIP, Routine Reply Drafted, Receipts Filed, and Spam Scrubbed. Books 2 investor calls with 15-min buffers.
"Good morning Brandon. Your inbox is scrubbed to zero. You have 3 meetings today: (1) 10:30 AM EST Title Closer review [Link attached], (2) 1:00 PM Equity Partner call, (3) 3:30 PM Pipeline review. 2 routine contract renewals were drafted in your inbox ready for one-click approval."
Shared Support Inbox & Inquiry Management
Prospective buyer emails: "Interested in your 4-bed property in Atlanta, but need seller disclosure docs and cash wire instructions."
VA retrieves verified disclosure PDF from Google Drive, emails clean response with wire guidelines, and logs buyer in CRM with high-intent tag.
CRM Data Hygiene & MLS / PropStream Comps
Cold caller submits lead with address but missing parcel APN, square footage mismatch, and outdated tax assessor ownership data.
VA pulls county GIS records, verifies true deed owner, attaches 3 sold comps within 0.5 miles from PropStream, and calculates accurate rehab bracket.
Save Over $52,000 Per Year Per Full-Time Role
Compare the true all-in cost of an in-house US executive assistant vs a dedicated, college-educated Lefyx Virtual Assistant.
- Base Annual Salary ($28/hr): $58,240 / yr
- FICA, State & Federal Payroll Taxes (10%): $5,824 / yr
- Health Benefits & 401(k) Match: $4,800 / yr
- Recruitment Agency Placement Fee: $4,000 one-time
- Desk Hardware, Office Software & Workers Comp: $2,400 / yr
- 40 Hours / Week Dedicated Support: $1,450 / mo
- US Payroll Taxes & Benefits: $0.00 (Zero)
- Sourcing, Vetting & Placement Fees: $0.00 (Included)
- High-Speed Fiber & Workstation Hardware: $0.00 (Included)
- Team Leader Oversight & Replacement Guarantee: Included
Choose Your Dedicated Virtual Assistant Capacity
Zero setup fees. Zero domestic payroll tax liabilities. Flexible month-to-month retainers backed by our Team Leader QA protocol.
Part-Time Operational VA
Ideal for solo founders or small boutique agencies needing 4 hours/day of executive inbox zero, calendar coordination, and light CRM updates.
Full-Time Dedicated VA
Our flagship solution. 8 hours/day, 40 hours/week dedicated exclusively to your operations. Complete executive management, CRM hygiene, customer service, and specialized workflows.
Dual-Specialist VA Pod
For rapidly scaling companies. Two dedicated full-time VAs: one focused on executive & customer-facing desk, and one dedicated to heavy back-office data, comps, and research.
Need an Executive Back-Office Hub or Dedicated Operations Fleet?
Requiring 3+ specialized executive assistants, technical project managers, or dedicated bookkeeping & CRM data specialists? We engineer scalable operational pods built around your company's proprietary SOPs.
Virtual Assistant Division FAQ
How quickly can my dedicated VA start?
We match and onboard your dedicated VA within 48 to 72 business hours. You receive their video profile, background resume, and have an initial kickoff call to hand off your daily tool logins and communication channels.
What working hours do Lefyx VAs cover?
Our VAs work fully aligned with your local US timezone (Eastern, Central, Mountain, or Pacific). They are active during your regular business hours (e.g., 9:00 AM – 5:00 PM EST) to communicate in real-time via Slack, Teams, or WhatsApp.
What if my VA is sick or takes leave?
Unlike individual freelancers who leave you hanging, every Lefyx client has a dedicated Team Leader who maintains documented SOPs for your workspace. In the rare event of illness, our QA desk provides trained backup coverage immediately.
How does Lefyx protect data security and passwords?
All credentials should be shared via encrypted password managers like 1Password or LastPass without exposing plain text passwords. VAs work on secure, encrypted corporate hardware with dual-factor authentication and strict NDAs.
Ready to Reclaim 20+ Hours Every Single Week?
Deploy your dedicated executive virtual assistant today. Retainers billed automatically via Stripe Subscriptions. Cancel or scale anytime.